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jan 11

technology policies in the workplace

But not allowing employees to check their personal email or take a quick mental break to read a news article gives the impression you don’t trust them to be responsible, which can seriously hurt morale. An acceptable use policy (AUP) is a document that outlines the rules and restrictions employees must follow in regard to the company’s network, software, internet connection and devices. Mainstream business websites and periodicals all invest time and webspace covering advances in technology. Increase sharing and collaboration. If two employees committed the same infraction under different conditions and your company decided to fire one but not the other, the terminated employee has grounds for a wrongful termination lawsuit. While there are many upsides to a BYOD … If your employee is texting using a company device (or just texting for work related purposes) while driving and causes an accident, a court can find your business responsible. Allowing employees to use their own devices (tablets, laptops, cell phones, etc) in the office, and to connect them to servers and networks, can cut down on technology costs and promotes a collaborative work environment. With the use of technology in the workplace, efficiency has been taking to a whole new level. Not actually just the workplace but also at home. Do We Really Need Acceptable Use Policies For Workplace Technology? Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. Of course, you want to limit opportunities to put your company at risk of a data breach or virus. Employees can’t follow procedures that don’t exist, contradict other policies, or fail to address a significant shift in technology or practice. To avoid such problems, employers should have a “no texting while driving” policy in place, and enforce it strictly. for your Information Technology Policy on the Acceptable Use of Technology in the Workplace Prepared for: All ispire Customers i S p i r e 107 Germain St. Saint John, NB E2L 2E9 E: doug.jenkins@ispire.ca T: 506.694.1050 C: 506.636.2863 . In this section we consider current thinking about technology in the workplace and the future of work, looking at social media and learning and development in a socially networked age. A list of apps that aren’t allowed: for example some apps may have weak security or others may allow an employee to conduct illegal downloads over your network. An acceptable use policy (AUP) is a document that outlines the rules and restrictions employees must follow in regard to the company’s network, software, internet connection and … THE CHANGING BORDERS OF THE WORKPLACE: WAGE AND HOUR COMPLIANCE The Fair Labor Standards Act … Today’s blog discusses the danger of using the Internet, in particular email, for personal purposes while on the job. An AUP ensures employees understand their responsibilities and rights as well as the company’s expectations of them regarding technology in the workplace. Don’t be overly specific to the extent that you create unintentional loopholes. Smart phones, email, and wireless networks have revolutionized the way business is being done, but with these advances in technology come a whole new set of problems. Ethical and Legal Responsibilities of Using Technology in the Workplace This is the second of a two-part blog on employee use of technology in the workplace. Make sure that the policy aims and definitions are clear and sufficiently comprehensive. However, access to the Internet through is a privilege and all employees must adhere to the policies concerning Computer, Email and Internet usage. policies restricting social media communications. iOFFICE Hummingbird: A Leading Workplace Experience Platform. And it’s not external threats business leaders need to worry about most. An employee of a large organization reported to the organization’s Human Resources (HR) department that a co-worker “harassed” her based on her gender.The HR Manager concluded that an internal investigation should be conducted to understand the details of the allegation. This policy offers a comprehensive outline for establishing standards, rules and guidelin… It is important that policies are applied consistently throughout the organisation. Developing Effective Policies and Procedures for Mobile Technology in the Workplace A well-crafted smartphone usage policy will not only set expectations for incoming employees, but will also address serious issues concerning safety, security, and privacy. It also enables your company to properly hold employees accountable when they violate acceptable use policies. Recognizing the need to be proactive, many organizations are establishing acceptable use policies for workplace technology. 2011-2020 hrsimple LLC. Whether it is communicating with employees via company issued smartphones or dealing with a secretary who just won’t stop texting, cellphones are impacting businesses left and right. If you’re considering instituting an acceptable use policy for workplace technology, here’s what you need to know. 4 “Must Have” Technology Policies for a New Workforce As generational shifts continue to happen in business, and technology transforms the workplace more and more, it’s important to make sure your employees understand the risks that your business faces, as … Have both the human resources department and your company’s legal advisor review the AUP to make sure it is lawful and doesn’t violate the rights of employees. Eligibility. Providing examples to flesh out definitions helps understanding. IT policies would outline the rules on how information technology will be handled and IT procedures would explain how the rules set by the IT policies will be applied in an actual work situation. While employees may see technology policies as handcuffing, it is important to point out that policies are designed to help everyone work better and to keep the business profitable. II. For others, it may not. While there are many upsides to a BYOD policy, it can raise security issues and privacy issues. The Importance of Modern Technology in the Workplace May 1, 2020 An innovative business on the cutting edge of technology is able to empower its remote workers, reap the cost-savings benefits of BYOD policies, and connect its employees no matter how and where they work. The first criterion is whether or not the employer concerned has a written policy on the private use of e-mails and the internet at the workplace - if not, the decision will probably be in favour of a worker complaining of unfair dismissal, on the grounds that the employer had no stated policy on the issue, or the policy was not clear enough. Reducing the Risk of Security Breaches. When technology isn’t easy to use, employees find work-arounds—including downloading various third-party applications that haven’t been properly vetted. An employer should obtain a written acknowledgment signed by employees acknowledging their understanding of, and intent to comply with the policy. Here are some guiding principles for developing and maintaining effective workplace policies: 1. Clarify the full scope of the AUP, including which technologies it does and does not cover and the situations in which it’s applied, with examples of real-life scenarios. Upon reading the workplace policies and procedures, employees should clearly understand how to approach their jobs. Generally, IT policies and procedures set the employer’s expectations on how their employees or even their clients would be handling information technology. Regularly review and update the AUP to guarantee all current technology and risks are addressed and no obsolete technology is referenced. Invasion of the privacy of employees also happens in the workplace through computer-based technology. A personal phone call, texting on and off, or even the occasional game of Candy Crush can add up to some serious loss of production, but is it realistic to ban cell phone use all together? As the VP of Product Strategy, Chad David Smith wears many hats that leverage his 20+ years of experience in the industry. Even the best workers can become distracted by a constant dribble of emails, voice mails and instant messages throughout the day. Implementation. Occasionally problems will arise at work and dealing with them … To be safe employers should either avoid frequently contacting employees outside of work hours or should make sure that employees record the time spent working outside of the office. Ensure the AUP protects the company without impeding an employee’s ability to do their job or interfering with business goals. Monitor the ways leading firms outside your industry are applying new technologies to compete and win. Social media and mobile technology have impacted the way we work. Cloud-based file sharing tools like Google Drive and Dropbox are … We crafted a template to help you communicate your basic workplace policies pertaining to confidentiality, health & safety and anti-violence practices. IT management software provider Ipswitch found that nearly 75 percent of security breaches are the result of employee actions, either deliberate or accidental. Include this … Some things to cover in a BYOD policy include: Staying current with the changing technology can be tricky, but one thing that remains the same is that it is in an employer’s best interest to communicate to employees that any employer owned property (no matter what it is or how it is used) is subject to monitoring. That’s why the wording of your AUP should provide you with the flexibility to handle violations on a case-by-case basis. Information Security. Workplace Relationships: Increasing the presence of technology changes methods of communication throughout the workplace. Give employees reasons why they should adhere to the rules and standards of the AUP instead of just telling them it’s required. Each company will have different policies about technology in the workplace and this includes social media usage. It explicitly states how employees should and shouldn’t use employer-provided technology and personal mobile devices in workplaces with bring your own device (BYOD) policies. Policies dealing with email, Internet, acceptable use, social media, electronic … A reminder that the company’s acceptable use policy extends to personal devices, and that some sites are not appropriate for the workplace. 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